Raising the Bar for Professional Audio Visual Services
Frequently Asked Questions
Looking for answers to questions about production services, lighting, graphic design, audio visual rentals and more? You have come to the right place! Event AVL answers some commonly asked questions below.
How far in advance would I have to notify Event AVL if I want you to manage my next event?
Although we have been able to address clients' event needs in as little as 12 hours, I always suggest starting early. Just like in planning a wedding, time is an important consideration when finding a reputable Event Technology Provider who will arrange the details involved in services, equipment and event location. Planning 10 to 12 months in advance will insure the availability of top quality equipment as well as top quality personnel. Finding an Event Technology Provider early is recommended even if you don't know where the event will be or the exact dates.
What types of events do you provide services for?
Corporate Meetings and Retreats, Training Seminars, Live Event Production, Outdoor Events, Tent Events, any occasion where Audio, Video, Lighting, Staging, and Production Services are needed. Below is a list from our services page. • Destination Meeting Production Services Nationwide • Corporate Theatre • Live Event Management • Production Services • Creative Event Solutions • Audio Visual Equipment Rental • Event Consulting • Building Dedications • Shareholder Meetings • Multi Site Satellite Down Links • WebCasts • Employee Meetings, Training & Motivational Seminars • Indoor and Outdoor Venues with Staging and Tenting
What brands of equipment do you offer?
Whirlwind, Shure, Sennheiser, Yamaha, BSS, Barco, Extron, Sony, Panasonic, JBL, EAW, EV, Crest, ETC, Color Kinetics, Leprecon, High End Systems, RoseBrand
Will your team be there during the event, or will that part be up to me?
I have a core team I work with on events. However, each event is unique and may require seeking specific technical talent. Budgets, schedules, and a host of other coordination factors always come into play during these situations. Regardless, you will always have someone qualified for the task at hand, professionally dressed for the occasion, with professional attitudes and clean, professional equipment.
Do you provide furniture rentals?
We do! Furniture rental for staging on sets is available. Couches, office chairs, coffee tables, etc.
I know we can rent audio and visual equipment but how about computers?
What is your cancellation policy?
For Events Requiring Travel to Destination: 45 Days written notice with verbal follow up confirmation. This time frame is needed to cancel any booked crew members, trucking, airline flights, and other arrangements that have been made. For Local Events: 36 Hours prior to LOAD-IN time of event. After 24 Hours, First 10 hours of Crew Labor (if applicable to show requirements) will be payable.
What is your payment policy?
50% Deposit to get started on your Event with a signed contract. Deposit must be received 45 days prior to schedule Event Destination Travel. Local Events, deposit must be received 36 hours prior to scheduled Event LOAD-IN time. Remaining amount due 30 days after submitted final invoice by Event AVL.
How many years experience does your team have?
I am just about to break 17 years of experience. Most of the teams I hire are around the same age as myself, and most of my teams average 5 to 6 people. It is fair to say, combined, my teams average between 90 and 110 years of experience.